I used to spend hours knee-deep in email hell—rewriting the same polite garbage, trying not to sound like a corporate zombie with a personality bypass. Clients needed updates. Clients needed reminders. Clients needed coddling. And I was bleeding time. Then I got smart. No, not smarter—lazier. Enter ChatGPT.
I used to spend hours knee-deep in email hell—rewriting the same polite garbage, trying not to sound like a corporate zombie with a personality bypass.
Clients needed updates. Clients needed reminders. Clients needed coddling. And I was bleeding time. Then I got smart. No, not smarter—lazier.
Enter ChatGPT.
I fed it my tone. My sass. My don’t-bore-me energy. Then I gave it examples of how I talk to clients. Not how I was “supposed” to talk—how I actually talk. Suddenly, I had a digital parrot with charm. A parrot that never sleeps and doesn’t whine about Monday mornings.
I created templates for intros, check-ins, proposals, and polite-but-firm nudges (you know the ones). With a few tweaks per client, they flew out the door like cupcakes at an office birthday party.
Did I lose that “personal touch”? Hell no. I gained time—8 hours a week, minimum—and got more replies, fewer screw-ups, and happier clients.
It’s not about replacing yourself. It’s about multiplying your voice without becoming a robot.
Here’s How I Did It:
• Client Onboarding: One prompt + a Notion form = custom welcome email drafted instantly. “Hey Sarah, excited to kick things off. Based on what you shared, here's what comes next…” Boom. Feels personal. Took 30 seconds.
• Weekly Updates: I dumped project notes into ChatGPT and told it, “Summarize this like I’m updating a busy client—friendly but direct.” The result? Sharp, professional emails that didn’t read like a hostage note.
• Late Payment Reminders: You can be firm without sounding like a debt collector. My AI-generated email? “Just nudging this to the top of your inbox—let me know if there's any holdup on the invoice.” Clean. No drama. Got paid.
• Proposal Follow-Ups: “Hey John, just checking in on the pitch—happy to tweak it if you’ve got thoughts.” Short. Conversational. No need to wine and dine.
The trick isn’t to hand over the keys. It’s to train your AI like a good assistant. Feed it your language. Refine the outputs. Soon, it knows your voice better than your own mother.
Bottom line: Don't write 90% of your emails. Just edit them. This frees up your time to focus on what really matters.
